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How Do We Incentivize People To Optimize The Energy We Have On Our Calendar? | 7/23/21

Writer's picture: Sai VasamSai Vasam

Day 4 of Be Extraordinary - Kensho & Satori. Kensho is the idea of growth from pain. Satori is the growth from those moments of insight. Over the course of my life, both bring plenty of wisdom. Exercise here is to draw a graph of my quality of life over the past 10 years, called my Lifeline. (see pic)


What did I learn from those Kensho & Satori moments? Well a lot of them I have previously journaled about already. However on a holistic level, I realize that the majority of my time in high school was relatively stagnant and not as much improvement in quality of life. It was steady but marginal increase while the last couple of years have seen massive jumps in growth. Almost on a weekly, even sometimes a daily, basis I'll have those Satori moments of insight & epiphanies. And the more I have them, the faster the rate will be of having more of them. Like an upward spiral. What if this was only the beginning of an exponential graph like this: (see pic). Can't even fit the rest of the graph lol.


Something I thought about while driving back from work yesterday and then walking outside in the evening was meetings. Almost every meeting, it seems like we start them a few minutes late. If we believe that time is money, and that money is energy, then therefore time is also energy. So every time we start late or end late, we're not respecting our own energy as well as the energies of others. How do we incentivize people to optimize the energy we have on our calendar? I don't necessarily want any explicit punishment for people who are late but some level of awareness and accountability. I want there to be a positive reinforcement for people who show up on time. Something that's also easy to implement and track. Just got a couple of more ideas as I was writing lol. One that I saw is marble jars. You put them in the meeting room, labeled for every person that's going to be attending the meetings. Every time you attend the meeting early / on time, you put a green marble in your jar. Every time you're late, you put a red one in. By the end of the week you can physically see who's been on time and who's been late to meetings. Side note: whatever we choose, there has to be a staged rollout to only 5 meetings or so initially and then more from there. The idea that I synthesized is why not attach this to our value of Community and the equivalent on the 2U side. One idea is for every 2U / LL meeting with 2+ employees in them, if everyone is on time, we add $25 or some amount, to our donation bank, if you will. At the end of the quarter or month, we donate that amount to a charity of our choice. The positive reinforcement is there but awareness of who's actually late and on time may not be fully visible. The implementation of it would need to be very simple. A related version of this is since it's proven that we're more sensitive to loss aversion than benefits, maybe we start at $1000 / month or something. Then for every meeting we're late to, it's $50 off that total. Long-term maybe it's done in every meeting with that 2+ 2U/LL folks in it, but to start, I see it being done only in meetings with the most amount of people. Max of 5/ week. Maybe just the 2 OKR ones to start with. Just the standing ones. Then it's internal expanded, then all internal, then all, even external. I'd just need to figure out an easily accessible implementation of it. Another one is once it's scaled a bit, you can have each person adding or subtracting $10 each time they attend a meeting on time or late. That way, more individual accountability.


The thing with loss aversion is it's based on fear rather than love, which is not ideal. So the question is it is okay to start with something that's based on fear initially (loss aversion method) to instill the habit of punctuality and then slowly progress to an accumulation method that is based on love or is it better to just start with the love-based one? I think if the former, you just have to progress at the right time to the most appropriate method. Otherwise, it might be detrimental long term. The intention is always to get to the thing that's love based. The path is what I'm determining. I'll formalize this and present a proposal some time.


Related to this is a progressive implementation plan. I don't think I've seen enough versions of a system or process suited for various stages of a company or an individual. Like OKRs has been good for us overall. Would a 'beta' or similar version have worked for us better when we were starting out? My list journal has evolved seemingly every month for the past 12-18 months. Even this meeting incentivization this has a logical order and can work wonders if done correctly. It would decrease the chance of a person or business abandoning it if it didn't immediately provide the benefits it was intended on having. Crafting what makes most sense to the stage that we're at is a gap in the market that I can definitely fill.








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