How are our file and folder structures effectively organized? So for me, each folder is by Life Domain, these Life Domains don't change really so that should be the same principle. It's just a way of categorization. Not necessarily the best way to get things done in an integrated manner.
Based off that and what I've journaled about recently, it seems like Functions is the obvious answer. You need enough folders at the top level so that that level is actually providing value. You don't want just 2U or LL because I do think those need to be separated out. The question is then does 2U stuff need to live solely in the 2U G Drive and LL stuff in the LaundroLab G Drive? Because right now most LL files and folders are in a LaundroLab folder in the 2U G Drive.
So what does the Google Drive serve the purpose of? Storing documents, have spreadsheets, pictures, designs, assets, meeting notes. Anything that can be brought into Asana should. Meeting notes should, already mentioned that previously. Some spreadsheets you can that have basic info. Others that have formulas you have to keep in Google Sheets. Google Slide presentations have to stay in there.
So what seems to be emerging here is that the process of completing the task, if possible, should first be completed within the context of Asana. The typed discussion needed should be within that task. Then the final asset of that task should be in Google Drive, if it requires it. There should then be a link from the Asana task to that asset in that task for easy reference.
Employees who need stuff should be able to access it with the least amount of friction. So let's say we stick with what we're doing, which is have the LaundroLab folder be within the 2U G Drive. From there it would divided by function. So marketing, sales, finance, operations, HR, Product, Tech (might be consolidated into Engineering). Then each function can decide how best to organize the subfolders. In addition to those, I think you need a Pictures folder with a mirrored file structure within it, divided by function. It's either that or you have a Pictures folder within each of the sub-folders, on whichever level makes the most sense for each function. Then I think you need an Operating System folder that houses SOPs, planning assets, glossary, company wiki, purpose-mission-values, org chart, etc. That way there's about 5-10 folders at the top level view which is ideal.
We also need to integrate 2U stuff here because that's all over the place. We need a shared folder for that also. That would be 2U, with the functions, which are slightly different but holistically similar to LL as well as the OS and Pictures folders.
Then there's the item of Dropbox. There's a whole bunch of stuff sitting over there that we just need to consolidate. All of that stuff would just fit in to this folder and file structure. Then the next level of this is it doesn't need to be mandated but if people's folder structure resembled this on their local drive, then accessing things is just so much easier. As well as anything on a personal G Drive can follow that structure as well.
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